Incumbency Certificate: Verify Your Company’s Authorized Signatories

  • We draft the certificate using your company’s board resolutions, director lists, and secretary records.
  • Filing and maintenance of corporate records by our company secretarial team.
  • Facilitation of notarisation or apostille for use in domestic or international jurisdictions.
  • Tailored incumbency certificates reflecting your company’s governance structure.
  • Digital and physical certificate options to suit your timeline and preferences.

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Incumbency Certificate: Proof of Corporate Authority

An Incumbency Certificate is an official document that verifies the identities, positions, and signing authority of a company's directors and officers. Essential for financial transactions, legal agreements, and regulatory compliance, it serves as third-party validation of who can legally bind your organization. At CA Vakeel, we draft legally airtight certificates with notarization in 48 hours.

When You Need This Critical Document

Banking: Opening accounts or securing loans (mandatory for most banks) Transactions: High-value deals requiring authorized signatory proof Legal Proceedings: Court filings or contract executions Foreign Operations: Subsidiary setups or international agreements Due Diligence: M&A activities or investor onboarding Regulatory Filings: SEBI/RBI compliance requirements

Example: RBI mandates incumbency certificates for all foreign currency transactions

What a Valid Certificate Includes

  1. Company Details:
    • Registered name & address
    • CIN/LLPIN registration number
    • Date of incorporation
  2. Officer Information:
    • Full names & designations (CEO, Directors, etc.)
    • Specimen signatures
    • Appointment dates
  3. Legal Verification:
    • Company secretary attestation
    • Board resolution reference
    • Notary public seal (if required)
  4. Effective Date: Clearly stated validity period

Preparation Checklist

To issue an incumbency certificate, we require:

  1. Corporate Records:
    • Certificate of Incorporation
    • Current MOA/AOA
    • Latest Board Resolution
  2. Leadership Proof:
    • PAN/Aadhaar of all directors
    • DIN/DPIN details
    • Appointment letters
  3. Signatory Evidence:
    • Bank mandate forms
    • Signed board minutes
    • Digital signatures (if applicable)

Note: Foreign entities may need apostille/consular legalization

4-Step Certification

  1. Document Collection: We compile corporate records via secure portal
  2. Draft Preparation: Lawyers draft certificate per jurisdictional requirements
  3. Verification:
    • Cross-check with MCA records
    • Validate specimen signatures
  4. Execution:
    • Company secretary attestation
    • Notarization (if required)
    • Courier/original delivery

⏱️ *Timeline: 2 working days standard | 24-hour rush available*

Your Compliance Assurance Partner

We ensure your certificate meets global standards:

🔹 Legal Precision: Drafted by corporate attorneys 🔹 Bank-Grade Compliance: Accepted by HDFC/ICICI/HSBC 🔹 International Validity: Apostille & consular services 🔹 Verification Suite: MCA/DIN cross-checks 🔹 Ongoing Support: Free amendments for 30 days

Your Questions Answered

Q1: How long is the certificate valid?

Until leadership changes - we recommend annual updates.

Q2: Can you certify signatories for foreign subsidiaries?

Yes - we handle 40+ jurisdictions with local notarization.

Q3: What if a director resigns post-issuance?

Immediate reissuance required - we offer 50% discount on amendments.

Q4: Do LLPs need incumbency certificates?

Yes - with designated partner details instead of directors.

Secure Your Corporate Authority Proof Today!

Stop risking transaction delays or rejected filings. Lawyers Legal Services guarantees bank-ready certificates: 📞 Call: +91 98765 43210 📧 Email: contact@yourlegalfirm.com "From Boardrooms to Banks: Legitimize Your Signing Authority in Hours!"

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