Private Limited Company Compliance: Your Legal Obligations Simplified

Compliance for private limited companies in India involves adhering to the Companies Act, 2013 and regulatory filings with the Registrar of Companies (RoC). Mandatory requirements include:

Annual financial/board reporting
Event-based disclosures (e.g., director changes)
Tax and labor law adherence Non-compliance risks: Heavy penalties (₹1,000/day), director disqualification, or company dissolution. We manage end-to-end compliance with 100% deadline adherence.

Registrar of Companies (RoC) Mandatory Filings

Annual Filings:

Form AOC-4: Financial statements (within 30 days of AGM)
Form MGT-7: Annual returns (within 60 days of AGM)
Form DPT-3: Deposit details (by June 30 yearly)
DIR-3 KYC: Director verification (by September 30)

Event-Based Filings:

Form DIR-12: Director appointments/resignations (30 days)
Form INC-22A: Registered office changes (15 days)
Form PAS-3: Share allotment/transfer (15 days)

Penalties: ₹100–1,000/day for delays + additional fees.

Board Governance

Board Meetings:
- First meeting within 30 days of incorporation
- Minimum 4 meetings/year (gap ≤120 days)
- Minutes recorded and stored for 8 years
Annual General Meeting (AGM):
- First AGM within 9 months of financial year-end
- Subsequent AGMs within 6 months of FY close
Director Duties:
- Disclose interests (Form MBP-1)
- Avoid conflicts of interest

Accounting & Audit Requirements

Statutory Audit:
- Appoint auditor within 30 days of incorporation (ratify in first AGM)
- File Form ADT-1 within 15 days of appointment
Bookkeeping:
- Maintain books at registered office
- Preserve records for 8 years
Financial Statements:
- Prepare balance sheet, P&L, cash flow statements
- Circulate to members 21 days pre-AGM

Essential Tax Filings (Non-RoC)**

Filing	Frequency	Deadline
GST Returns	Monthly/Quarterly	20th of next month
TDS Returns	Quarterly	31st July/Oct/Jan/May
Income Tax	Annually	31st October (audited)
PF/ESI	Monthly	15th of next month
Professional Tax	Monthly	Varies by state

Late Fees: 1–2% interest/month on delayed payments.

Critical Compliance for Corporate Changes

File within 30 days for:

Capital Changes: Increase/reduce share capital (Form SH-7)
Loan Agreements: Inter-corporate loans (Form MGT-14)
Director Changes: Resignation/appointment (Form DIR-12)
Registered Office: Relocation (Form INC-22)
Auditor Rotation: Resignation/new appointment (Form ADT-1) Note: Amendments to MOA/AOA require shareholder approval + Form INC-24.

Your End-to-End Compliance Partner

We ensure seamless compliance through: 🔹 Digital Platform: Real-time tracking dashboard (deadline alerts) 🔹 Dedicated Manager: Single point of contact for filings 🔹 Expert Teams:

CAs for accounts/tax
CS for company law
Lawyers for disputes 🔹 Comprehensive Services:
Bookkeeping + financial statements
Board minutes drafting
AGM coordination
RoC/GST/TDS filings

Compliance Queries Resolved

Q1: Can we skip AGM if no transactions? No – Dormant companies must hold AGM/file NIL returns. Q2: Is auditor rotation mandatory? Yes – Every 5 years for individual auditors; 10 for firms. Q3: What if a director misses DIR-3 KYC? DIN deactivated; ₹5,000 penalty + Form DIR-3 KYC for reactivation. Q4: Can foreign directors sign digitally? Yes – With DSC registered in India.

Transform Compliance from Burden to Advantage!

Avoid penalties and reputational damage. CA Vakeel guarantees:

Zero missed deadlines
24/7 document access portal
Free compliance health check

📞 Helpline: +91 98765 43210 📧 Email: contact@yourlegalfirm.com 🖱️ Compliance Dashboard: Access Your Portal "From Regulatory Burden to Strategic Assurance: We Shield Your Business Legally!"

Expert Compliance Support for Private Limited Companies

Need help?

Services