Best GST E-Invoicing Software for Businesses – IRN, QR Code, e-Way Bill Generation

  • Generate IRN-verified GST e-invoices with QR codes in real-time.
  • Use via web browser, mobile app, API, or Excel upload.
  • Create, track, and share e-way bills directly within the software.
  • Auto-populate GSTR-1 and GSTR-3B from invoice data.
  • Instant verification from Invoice Registration Portal (IRP).
  • Fully aligned with latest GST e-invoicing rules and updates.

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Your Digital Invoice System Explained

GST E-Invoicing is like a digital receipt system the government uses to track business transactions. Just like you need a digital permit (e-way bill) when moving goods, businesses must create special digital invoices when selling to other businesses. Key things to know:

  • Why it exists: To prevent fake invoices and tax fraud
  • How it works:
    • You create your regular business invoice
    • The GST system gives it a unique ID number (like an Aadhaar for invoices)
    • It automatically shares details with tax authorities
  • Who needs it: Businesses with annual sales over ₹5 crore (₹50 million)
  • Start date: Became mandatory from August 1, 2023

Why You'll Love Using E-Invoices

  1. Less paperwork:
    • Automatically fills your GST returns
    • Creates e-way bills without retyping details
  2. Faster payments:
    • Customers can verify invoices instantly
    • Reduces payment delays from invoice disputes
  3. Avoid tax problems:
    • Prevents errors in tax credit claims
    • Reduces chances of tax audits
  4. Save time & money:
    • Cuts accounting work by 30-50%
    • No more manual data entry mistakes
  5. Stop fraud:
    • Makes fake invoices nearly impossible
    • Protects your business from tax scams

Is This Required for Your Business?

You MUST use e-invoicing if:

  • Your yearly sales exceed ₹5 crore (even once since 2017-18)
  • You sell to other businesses (B2B) or government (B2G)

You DON'T need it for:

  • Sales to individual customers (like retail shops)
  • These special cases:
    • Banks, insurance companies, finance firms
    • Transport companies (goods or passengers)
    • Movie theaters
    • Businesses in Special Economic Zones (SEZs)

Which Business Documents Require It

Generate e-invoices for these:

  • Regular sales invoices to other businesses
  • Credit notes (when you give refunds)
  • Debit notes (when you charge extra)
  • Export invoices
  • Supplies to SEZs (special economic zones)

Not required for:

  • Cash memos to individual customers
  • Small value bills (under ₹200)

Simple 5-Step Process

  1. Create your invoice:
    • Use accounting software like LEDGERS
    • Or make in Excel/Word
  2. Add these key details:
    • Your business GST number
    • Customer's GST number
    • Product HSN codes (6-digit category numbers)
    • Tax amounts
  3. Convert to special format:
    • Save as JSON file (software does this automatically)
  4. Upload to GST portal:
    • Through GST website
    • Or via approved apps like LEDGERS
  5. Get your e-invoice:
    • System gives unique ID (IRN)
    • Adds QR code for verification
    • Automatically shares with tax department

What You Must Remember

Time limits:

  • For big businesses (>₹100 crore sales): Must generate within 7 days of invoice date
  • For others (>₹5 crore): No strict deadline, but do it before filing GST returns

Cancellation rules:

  • Can cancel within 24 hours if mistake found
  • After 24 hours: Must cancel manually on GST portal

Changes to invoices:

  • Can only edit through GST portal - not in your software

Keep These Handy

Before starting e-invoicing, have:

  1. Your business GST certificate
  2. Customer GST numbers (for B2B sales)
  3. Product/service HSN codes
  4. Bank account details
  5. Digital Signature (DSC) - for companies

LEDGERS - Your E-Invoicing Assistant

LEDGERS software helps you:

  • Create invoices in 1 minute:
    • From phone, computer, or Excel
    • Automatically adds QR code
  • Avoid errors:
    • Checks GST numbers in real-time
    • Warns if HSN codes are wrong
  • Auto-file GST returns:
    • Directly transfers data to GST portal
    • Fills GSTR-1 automatically
  • Free support:
    • Our experts help set up
    • Solve GST portal issues

Special features:

  • E-way bill generation from same invoice
  • Mobile app for creating invoices on-the-go
  • Low-cost plans starting at ₹999/month

E-Invoicing Doubts Cleared

Q: What if I don't have accounting software? A: Use our free tool at Lawyers Legal Services - just type details and we convert to e-invoice Q: How much does it cost? A: The government portal is free. Our LEDGERS software starts at ₹999/month (saves hours of work) Q: Can I try before buying? A: Yes! Free demo available Q: What happens if I make a mistake? A: Cancel within 24 hours at no cost. After that, small penalty may apply Q: Do I need special computer skills? A: Not at all! Our software is as easy as WhatsApp

Why Choose LEDGERS?

  1. Save 10+ hours/month on accounting work
  2. Never miss deadlines with auto-reminders
  3. Avoid ₹10,000+ penalties from errors
  4. Free expert support for GST problems
  5. 30-day money-back guarantee

*"Over 8,500 businesses trust our e-invoicing solution - join them today!"

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